Managing and Leading Teams

Question: Write an essay oncritical analysis of the managing and leading of teams. Answer: The purpose of this report is to do a critical analysis of the managing and leading of teams. The various type of the findings of the report states the conceptualization and role of leader. The report also gives an augmented effort in the process of the managing and formation of the teams. It is equally important to learn the various concepts related to the effectiveness for the leadership in addressing the important issues prevalent within the organization. The main reason for the purpose of the evaluation of the leadership skills lies in knowing of the multiplicity of the variables existing within the teams. The study also shows the gaps which is observed in managing of the teams mainly due to the drawbacks in the communication within all the levels of the management. The study also highlights the strengths and weakness of the literature review. The latter part of the report also shows the summary of the key findings and addresses the significance of the figures and text found in t he report. Introduction The standard of Leadership is of paramount importance as it likely to affect both the efficiency and improving the effectiveness of a team. The importance of quality leadership lies in motivating the team and defining the various types of the goal of an organization. According to Spillane (2012), in the traditional concept of leadership it was observed that the concept of leadership was focused only on a single person. But in the recent times with increasing focus on the participation and decentralization if the companys decision it became important to consider the various aspects of the distributed leadership. According to modern leadership theorists, teams are not only easy to form but also capable of delivering effective and efficient work performance. On the contrary Day (2014) opined that the various type of the gap in the implementation of the teams lies in the increased amount of the cost arising out of the team decisions in changing or introducing various policies within the existing system of the business. A major part of the literature review is based on the journal by David Staniforth of managing and leading teams and also in the journal by Wellington named managing of successful teams. The problems are also seen by the conceptualization of social loafing existing within a group. This is referred to as the dependency of one team member on the other with hope that the other team member will execute the work. The report also shows the formation of teams with a motive to build and improve upon the overall average of the entire team rather than focusing on the best team member. It has been also observed that the potential benefits arising out of formation of the teams often outnumber the cons of working as an individual member. The frequent interaction among the teams leads to an improved focus on the group and clarification of the objectives existing within a particular team. Conceptualization and role of leadership According to Nichols and Cottrell (2014), the primary objective of a team leader lies in maximizing the benefits which arise out of formation and working in teams and also reduction of the weakness while maximizing the team effort. The basic activity for this starts with the awareness. The leader of the team should be aware of the purpose of the team and the important role to be performed within it. The next important and challenging step is the hiring of the appropriate people specifying the right role. Given this information, the role of the leader becomes more dynamic in nature. Some of the important concepts for the leader include sensitivity analysis, observation, and timely intervention to reap the best out of the teams. In order to get a better understanding of the team it can be observed a successful team needs to be finely tuned in accordance with the various types of the policies framed by the management. The three important management approaches designed to improve the eff iciency and the effectiveness of hen team includes:1. Managing- This take in to consideration the various roles of the individual working within team, defining the objectives and monitoring then performance the team members. 2. Coaching- The coaching activities are related to managing the daily interaction and the processes exiting in an organization. 3. Leading- This is related to the long term view of the strategic management. The various types of the roles which are being distributed among the teams leads to solving of important issues. The potential advantages is seen in the division of then labor which in turn assist the other people to take the responsibility for all the three approaches as mentioned above. Managing of the teams According to Stewart et al. (2012), the management of the teams is related to defining the role of the individual team members and defining he team structures and setting of the suitable goals among the employees of the organization. A significant amount of the communication is required to ensure that the commonality of the purpose is efficiently recognized and worked towards the working and development of an organization. It is also important to take into consideration the feedback of the employees in the organization. It is the role of the manager to emphasize on the individual tasks of the members to organize and allocate the individual tasks to the members of the teams. It is equally important to identify the social roles role of the employees and the clarification process should be made at all levels and communicated among all the team members. Then mangers also need to stress on the significance of the duties of the individual team members. According to Dingsyr and Dyb (2012) t he leader should be clear about the formulation of the statement and should show that the objectives are based on the clear differentiation of the tasks and the defining of the key managerial role of the individual employees. The formation of the teams should be done in such a way that the goals of the all the team members are congruent in nature. The effectiveness of the teams should be designs in such a way that the tasks are intrinsically interesting in nature. On achievement of the desired goals by the team leader it is important to communicate the feedback information back to the team. The various types of the areas which are problematic and unsuccessful in nature need to be first identified. The manager of then team needs to concentrate on the areas which are found to be exception by the management. The management of the team needs to take into consideration the clarification of the goals and assignment of the roles to the individual employees. This is supplemented by making t he team structures and making the objectives explicit among all the members if the team. Then individual team member also needs to consider the needs and be aware of the individual responsibilities which are needed for the purpose of communication and authority. The various types of the conflicts have a definite possibility of occurrence in a particular company but framing a clear guideline through a team structure will minimize the occurrence of several issues and ensure that the team is able to tackle several of the problems arising in the future. Examples of managing teams with relevance to industries As discussed by Baldwin et al. (2012), the most important aspect of the management of the team was seen in the health care industry, where people were responsible for promoting the health of the local population. This particular measure the team functioning is often referred as Team climate inventory. The operation of the health care industry was compared with the several teams of industries related to Oil Company. The comparison was done on the basis of the management of the teams in the oil companies. Then NHS hospital management of the teams included various type of the components related to the social services team and community psychiatry teams. The teams related to the primary health care industries was found to be less significant in nature and also the team objectives of the teams objectives was seen to be irrelevant in compare to the other industry taken for the purpose of the comparison. As stated by Heldman (2013) the examination of the role of the team of the management r evealed diverse line of the management was needed for the purpose of competing with the objectives It has been also observed that one of the most concepts in the management is to put an augmented focus on the right things and the work appropriate for the workers. Many researchers have further identified the term double loop in the learning process which described the regular cycle if the reviewing of the several types of the objectives, methods, processes and the structures. This cycle is often referred to as the cycle of the reflexivity and this should take in to account both the soft and hard parameters, such as assessment of the relationships which exists within the team and the measurement of the of the performance of then team member against then performance of the targets existing in then organization. Importance of coaching According to Charness (2014), Coaching plays a vital role in the facilitation of the management in processing of the day to day activities .it is related to the internal processing of the and the assignment of the informal team process role and the requirement for the supportive communication, this is also seen in form of the heavy emphasis which is laid on the active listening of the participant within a team. The primary objective of coaching is to facilitation of the role, guiding, supporting and motivating the members of the teams to improve the daily performance. Then day to day coaching of the skills is mainly seen in the communications related to the active listening and the restatement of the various types of the issues perceived in the organization As discussed by Northouse (2015), Active listening is another important activity by the members of the team which ensures that the message is understood and communicated along all the level of the organization. The process of the active listening also ensures that the listening process drives the various type of the interpersonal relationship among the employees of the organization. The reflective listening by the employees or the members of the team further ensure that a significant form of the coaching among the team members is performed by listening carefully to what is being stated and the paraphrased version is further seen for the purpose of the clarification so that both the empathy and the understanding can be improved. The recognition and the revealing of the feelings often involve the coach to consult openly and honestly about the wide range of the factors which might affect the performance among the members of the team. It is the duty of the leader to seek for both the positive and negative aspects of the revealing of the intimacy which is required to ensure the revilement of the skeletons and which is not being kept in the cupboard for later application of the same. This is particularly seen in the sensitive role and the nature of the individual team members (Hosseini and Chileshe 2013). The final process of the team management involves the considerations of the small improvements which can act as powerful tools in changing and provide strength to the members of a particular team. It is the duty of the coach to deliver the action plans in appropriate time. This process is often referred to as the process of the positive feedback (Mukherjee et al. 2012). In a practical situation conducted in the national voluntary organization it was observed that the employee of the organization were experiencing a major setback in the functioning of the personal relationships and it had come to a situation of breaking down of the entire system . Role of Team Leadership According to Thamhain (2012), Leadership has an important role to play in managing and coaching is the process of framing of appropriate strategic interventions to guide the team and also motivate the existing members of the team. It is also the duty of the team member to identify the intuitions of the various employees and make fine judgment and the ability to evaluate and manage the risk. The external confidence and the charisma were observed to be the main components which could have been brought in the team. As stated by Heldal and Antonsen (2014),the concept of the team leadership is about providing of the long-term strategic approaches within the existing system of the organization. It is the ability of the leader to clearly define the goals of the organization and provide the vision which will enable the other member of the team to clearly see the way in which the team is leading. The concept of the leadership is of macro level Strength and weakness of teamwork According to Wellington et al. (2012), the majority of the research on the teamwork has been done favor of the teamwork and a positive feedback has been observed from the identified research. The various pros of the team work include improvement to the overall communication among the team members and a remarkable improvement in the collaboration and building of relationship among the employees of the organization. The formation of the team has seen several aspects of the hidden talents which are found among the several members of the team. It has been observed that there has been a sense of buy in and sense of ownership demonstrated by the personnel who have undertaken the project. Several other benefit of the managing of team is seen in the importance in the increased amount of output by the members of the team and increased effectiveness and efficiency and productivity of the team As stated by Tenzer and Pudelko (2015), as there are positive side to the formation of the team some of the negative side of the experiences of the have been observed in the way the teams are formed in order to perform up and running. Most of the members of the team can experience a drop in the performance and this can result the manager to panic. The organizations pilot and the formation of the team can be seen in the resentment from the various other parts of the workforce. Another drawback in the formation of the team is seen through changing roles of the managers to whom the team is responsible for reporting. It can be also seen that that there can be turf wars which can cause several problems seen in the abilities being transferred from the departments of the team. The interpretation of the hypotheses in the gaps of knowledgeAccording to Menguc et al. (2013) the major portion of the study is based on the various type of the role of the management and the way the leadership works to organize a team. It is not always possible to communicate the various types of the barriers whic h exist in the management of the teams. It has been observed that the team members are unable to share their viewpoints to the team leader. This in turn leads to barriers to effective managing of the various activities of the team. In various organizations due to increase size of the members it is not always possible to hear the grievances of all the members of the team. This has been mainly seen in the multinational organizations which are unable to provide an amicable solution to the existing members of the team. Some of the most noted challenges in leading of the teams include: Morale: Keeping of high morale and maintaining a positive attitude among the employees is becoming a problem based on the present market situation. Creativity: In the recent times the leaders are finding it difficult to generate new ideas and tackling of the old problems prevailing in a team. The inability to generate fresh ideas may fail to turn unexpected events into opportunities. Conflicting ideas: Th e conflicting nature of the values and aspirations among the employees makes it more challenging for the leaders to collaborate the differentiating ideas and getting the team members agree to a certain decision. Motivation: As stated by Hoch and Kozlowski (2014), many team leaders make the mistake of misunderstanding motivation with only monetary benefits. According to the recent management practices it had been observed that people seek to have a greater amount of work life balance and at times they might be motivated flexible working hours, recognition for achievement and sense of camaraderie. Role and responsibility: Misunderstanding the role and responsibility of the individual employees is a major issue for the existing employees of the organization. This may lead to higher employee turnover and negative motivation among the team. Communication: According to Pater (2016), Poor communication is a noted problem in the recent times. Due to less freedom and flexibility among the e mployees the team members may not be able to express their views during the board meeting. The poor communication may result in failure to formal addressing of the various problems existing within a team or it may also lead false consensus, where every member nods in agreement without truly acceding to the statement. Bridging the gaps of leadership problems The present problems of the leadership needs to be addressed by implementing several research proceduresSurvey Approach In a survey method carried out to find the importance of leadership, 20 participants were selected o know about the success factor as a result of leadership in the next five years. The several questions were asked to the leaders based on the following parameters:The results of the findings show the various importances for leadership skills and perspectives showing the improvement in the future. The table given below shows the critical importance of both present and the future, the responses are based on various respondents who rated the skill based on the top 2 rating points: Bridging gaps strategy In order to develop the skills of the team members a leader needs to follow the follow several approaches: Sensitize strategy: This strategy will ensure that the management is provided with a group of competencies that are associated to the development of the skills of the team. This also includes a 360 degree development and assessment for the managers. Training: According to Howe and Xu (2013), providing of training by reputed leaders ensure better understands among the employees and resolves several issues related to cultural conflicts among the employees. The development of internal group further ensures development of forums to share the knowledge and implement the best strategies into practice. Building and maintaining relationship: It is important for the employee to build a good relationship with the management and the leaders. This will resolve several issues related to the communication problem and false consensus. Performance appraisal: As stated by Tortoriello et al. (20 12), the leader needs to report to the concerned authority to recognize the work of a well performing employee and ensure that the employee gets well recognized for his/her efforts. A reward system should be implemented which will ensure that the employees are able to get the desired flexibility for better performance in the organization. Summarization of the key findings It is important to understand the key role of management and a leader. The report has also provided several discussions on the role of the manager and the leaders. The various types of the important role exercised by the mangers and the leader are defined as follows:(Jorvigconsulting.com 2016). Management LeadershipThe main function exercised is directing of the tasks A leader is a risk taker Improving the Operational excellence The main activity lies in motivating and inspiring the members if the teamMainly process oriented A Leader is considered to be a visionaryWork as a entire system Influence the changes within the organizationPlans to bring about the excellence Takes decision guide to do the right thing for the team membersInstills a sense of Predictability Challenges the assumptions and brings abut innovation into the system Conclusion The report provides an extensive analysis of the role of the manager and the leaders to drive a team and focus on the organizational and team efficiency. Then key findings of the report states about the importance of managing, coaching and leading of the teams. The study also shows the importance of the allocation of the the various type soft h tasks to the members of the teams. The various highlights of the management process of the team are related to the effective implementation and the finding relevant to the present industries. The study shows the implications and the gaps in the managing of the teams in the health care industry. The report shows a qualitative gap analysis by the comparing the findings with the observation sin the oil company. Then report further states on the importance of coaching and proper allocation of the tasks to the teams members based on specific skill set. The latter part of the report briefly shows the strength and weakness of managing in teams and th e differentiating role of the manager and the leader. Reference List Baldwin, T.T., Bommer, W.H. and Rubin, R.S., 2012. Managing organizational behavior: What great managers know and do.Ccl.org. (2016). [online] Available at: https://www.ccl.org/Leadership/pdf/capabilities/LeadershipGap.pdf [Accessed 8 Jul. 2016].Charness, A.N., 2014. 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